2019 elections for State Councils
The Australia HR Institute (AHRI) is a member based professional association which is very positively impacted by the strong support volunteers. The principal motivation for an individual volunteering for AHRI should always be to enhance the HR Profession.
AHRI expects of its volunteers a commitment to ethical and business-like conduct.
State Council members will individually and collectively act as strong advocates for AHRI, its products and service offerings and its role in the human resources profession.
The State Councils provide advice via the Council of State Presidents to the AHRI Board of the appropriate strategies and direction of AHRI. Key areas of advice would relate to emerging trends in the industry from technical, practice and commercial purposes.
State councillor functions
The functions of state councillors are to:
- Advise the Board, through the Council of State Presidents, on issues affecting the development of the profession and Members within its State or Territory
- Foster development of human resources professional knowledge and skills of the Members and enhance the profile of the profession within its State or Territory
- Promote the objectives of the Company as set out in clause 1 of the AHRI Constitution (detailed below)
- Uphold and enforce the Constitution's rules, regulations and By-laws.
Specific Duties are:
- Advise the AHRI national office about education opportunities available due to local needs
- Provide market knowledge input to building AHRI relationships and the identification of potential products and key experts for involvement in education, seminar or other events
- Co-ordinate the activities of the Networks in the region to ensure consistency with the state council and national objectives.
All volunteers have both rights and responsibilities, which are embodied in the AHRI state council member principles.
The state councils provide a central point of representation for members’ interests within the geographical region. It has a responsibility to understand members’ needs within the region, identify opportunities and enhancements to AHRI’s services and products and liaise with AHRI national office to ensure that members’ needs are met.
Timing of election for state council members
Elections for state council members are to be held between February and March each year, with the newly elected councillors assuming their roles effective 1 July of the same year.
Terms of office
State councillors are appointed for a term of three-years. At the expiry of the three-year term each member, subject to nomination criteria, is eligible for re-election or re-appointment.
A state councillor may serve for a maximum of nine years.
A person who is eligible for election must be nominated for election by two persons eligible to vote at the relevant election. Conditions of nominations are:
- All nominees and nominators must be professional members
- All nominees and nominators must be current financial members of AHRI. Members who are Certified HR Practitioners (CPHR or FCPHR CAHR or FCAHR) or are working towards certification status is required
- Candidates should prepare and attach a (strictly no more than) a 100-word statement outlining their expertise and eligibility for elected positions
- Nominations will be reviewed by the local state president as we seek to have diverse and inclusive councils that incorporate representatives for the members they serve
- If an election is required in your state or territory, your statement will be provided to all eligible voters. If the statement exceeds the word limit, only the first 100 words will be published
- If nominees are not certified, the supporting signatures of two AHRI Professional members based in your state of nominating are required
- If the statement is not received with the nomination, only your name, position title, organisation and AHRI post-nominal will be published.
Nominations must be received at AHRI national office prior to 5:00pm (AEDT) Monday 25 February 2019. Nominations received after this time are unable to be accepted.
Please note that nominees cannot nominate more than one person per election.
Nominations should be returned to Natasha Keenan, Governance Coordinator
- Mail: AHRI, Council Elections, Level 4, 575 Bourke Street, Melbourne VIC 3000
- Email: email@example.com
- Phone: 03 9918 9200
- Fax: 03 9918 9201
Statements by candidates
Candidate statements are to be received at AHRI national office by AEDT Wednesday 20 March 2019 @ 5pm. Only the first 100-words of the submitted candidate statement will be published, and will be made available to members in the same way as the ballot papers.
Need for a poll
If the number of candidates for election is equal to the number required to be elected, those candidates are taken to be elected and a declaration by the Directors to that effect is final.
If the number of candidates for election is less than the number required to be elected, those candidates are taken to be elected; and any vacant positions may be filled as casual vacancies.
If the number of candidates for election is greater than the number required to be elected, a poll will be held.
Ballot papers will be provided to all eligible voters for each state council in respect of which an election is required. Voting is conducted electronically with hard copy ballot papers only provided to members with no email addresses.
Members with valid email addresses are emailed a link which allows them to record their vote. Once a member’s electronic vote is recorded they are unable to vote again.
Only current financial members are eligible to vote. Eligible voters may only vote for the candidates offered in the region to which the voter is assigned. Electors must mark their preferences with an ‘X’ in the candidate squares up to or equal to the number of candidates to be elected (as indicated on the ballot paper).
Return of ballot papers
Completed hard copy or electronic ballot papers must be returned to AHRI National Office by AEDT Wednesday 20 March 2019 @ 5pm as stipulated on the ballot paper.
Any ballot paper which is received after that time will not be counted.
One vote is to be allotted to a candidate for each preference vote recorded against that candidate's name. After the allotment of votes, each candidate's total votes are to be calculated. Candidates with the most votes fill vacant positions. For example, if there are four vacant positions and six candidates the four candidates with the most votes are declared successful.
Declaration of results
As soon as possible after results of an election are ascertained, the Directors will:
- Declare the successful candidates elected
- Notify the candidates of the results of the election
- Publish the results in any manner they consider appropriate.
Elections of state councillors
A third of the members from each state council must resign and submit themselves for re-election to the state council each year.
A state councillor who is a State Director is not included amongst these members, unless their two-year State Director term is also ending.
In the event that fewer than a third of the state councillors' terms are due to expire, the members to resign and submit themselves will be determined by the following criteria:
- The longest standing state council members
- Members whose names are drawn from a hat by the State President.
In the case of a tie
In the case of an equal number of votes being received for a candidate filling the last vacant position another election between the candidates with an equal number of votes will be undertaken, or a person agreed by a State President in conjunction with the National President.
Casual vacancy or other shortfall in members
The state councillors may appoint or co-opt (until the next state council election), persons to be state councillors if, at any time, the state council has less than the maximum number of state councillors.
In the event that a state council has fewer than the minimum number of state councillors and there is any delay in the appointment of state councillors to fill those vacancies under clause 13.4 of the Constitution, the Directors may appoint (until the next state council election) any number of Members they deem appropriate, provided that the state council does not as a result have greater than the maximum number of members permitted by the Constitution.
Should you require any further information please contact Natasha Keenan, Governance Coordinator, firstname.lastname@example.org or call (03) 9918 9234.